OBTAINING & SELECTING SUPPLIERS' / CONTRACTORS' OFFERS
Enhance Procurement Value by Effectively Managing the Offer Solicitation, Evaluation & Award Process
Course Schedule
| Date | Venue | Fees (Face-to-Face) |
|---|---|---|
| 20 – 24 Apr 2026 | Dubai, UAE | USD 3495 per delegate |
| 10 – 14 May 2026 | Manama, Bahrain | USD 3495 per delegate |
| 25 – 29 Oct 2026 | Doha, Qatar | USD 3495 per delegate |
Course Introduction
The process of obtaining and evaluating suppliers’ or contractors’ offers is a cornerstone of effective procurement. Poorly managed tendering and selection processes can lead to legal risks, cost overruns, supplier disputes, and project delays. Procurement professionals must adopt structured, fair, and transparent methods to maximize value and ensure accountability.
This practical 5-day training program equips participants with essential tools for drafting solicitations, managing tendering processes, evaluating bids, and selecting the most qualified suppliers. Participants will explore international best practices in offer evaluation, supplier qualification, and award recommendations.
Course Objectives
By the end of this course, participants will be able to:
• Understand the principles of competitive bidding and offer solicitation
• Design and manage RFQs, RFPs, and ITTs based on procurement objectives
• Apply qualitative and quantitative evaluation techniques to supplier proposals
• Ensure transparency, fairness, and audit readiness in procurement processes
• Make justified supplier/contractor selection decisions aligned with organizational strategy
Key Benefits of Attending
• Learn to manage complex sourcing events with professionalism and efficiency
• Improve procurement documentation and decision-making confidence
• Apply structured methods for technical and financial evaluation
• Reduce procurement risk and avoid costly selection errors
• Ensure compliance with procurement policies, ethics, and audit expectations
Intended Audience
This program is designed for:
• Procurement and sourcing officers
• Contracting professionals and category managers
• Tendering committee members and evaluators
• Project and operations staff involved in vendor selection
• Auditors and compliance staff reviewing procurement outcomes
Individual Benefits
Key competencies that will be developed include:
• RFQ/RFP/ITT preparation and supplier briefing
• Evaluation criteria design and scoring methodologies
• Bid comparison and financial analysis
• Ethical sourcing, fairness, and conflict-of-interest management
• Award justification and documentation
Organization Benefits
Upon completing the training course, participants will demonstrate:
• Greater procurement transparency and stakeholder confidence
• Stronger supplier qualification and performance outcomes
• Reduced disputes, bid protests, and procurement-related risk
• Improved procurement cycle times and efficiency
• Better alignment of supplier selection with organizational needs
Instructional Methdology
The course follows a blended learning approach combining theory with practice:
• Strategy Briefings – Global best practices in tendering and offer selection
• Case Studies – Examples of bid evaluation, award challenges, and supplier decisions
• Workshops – Evaluation matrix design, bid scoring simulations, and supplier debriefing
• Peer Exchange – Discussions on real-life challenges in competitive sourcing
• Tools – Templates for bid evaluation forms, scoring sheets, and procurement reports
Course Outline
DETAILED 5-DAY COURSE OUTLINE
Training Hours: 7:30 AM – 3:30 PM
Daily Format: 3–4 Learning Modules | Coffee breaks: 09:30 & 11:15 | Lunch Buffet: 01:00 – 02:00
Day 1: Fundamentals of Procurement Solicitation
- Module 1: Procurement Methods and Tendering Types (07:30 – 09:30)
• Open, restricted, negotiated, and competitive bidding - Module 2: Preparing Solicitation Documents (09:45 – 11:15)
• RFQ, RFP, ITT structure and content - Module 3: Workshop – Drafting a Request for Proposal (11:30 – 01:00)
• Develop real-world solicitation documents - Module 4: Legal and Ethical Frameworks (02:00 – 03:30)
• Anti-collusion, fairness, and confidentiality
Day 2: Supplier Communication and Bid Submission
- Module 1: Supplier Briefing and Clarifications (07:30 – 09:30)
• Managing queries, site visits, and pre-bid meetings - Module 2: Submission and Opening Procedures (09:45 – 11:15)
• Security, deadlines, bid validity, and documentation - Module 3: Workshop – Tender Opening Simulation (11:30 – 01:00)
• Conduct a mock bid opening - Module 4: Bid Compliance Review (02:00 – 03:30)
• Screening for completeness and eligibility
Day 3: Technical Evaluation Techniques
- Module 1: Developing Evaluation Criteria (07:30 – 09:30)
• Weighting, scoring models, and evaluation teams - Module 2: Technical Review Methods (09:45 – 11:15)
• Comparing specifications, qualifications, and compliance - Module 3: Workshop – Technical Evaluation Simulation (11:30 – 01:00)
• Score sample proposals using objective methods - Module 4: Addressing Clarifications and Supplier Queries (02:00 – 03:30)
• Q&A logs, clarification requests, and records
Day 4: Commercial and Financial Evaluation
- Module 1: Price Evaluation and Cost Analysis (07:30 – 09:30)
• Evaluating price realism, completeness, and lifecycle costs - Module 2: Combining Technical and Financial Scores (09:45 – 11:15)
• Weighted scoring and selection formulas - Module 3: Workshop – Bid Comparison and Award Recommendation (11:30 – 01:00)
• Complete an evaluation matrix and justify selection - Module 4: Risk Assessment and Award Conditions (02:00 – 03:30)
• Contingencies, performance guarantees, and due diligence
Day 5: Reporting, Negotiation, and Debriefing
- Module 1: Evaluation Reporting and Documentation (07:30 – 09:30)
• Writing audit-ready award recommendations - Module 2: Supplier Negotiation and Final Offer Clarification (09:45 – 11:15)
• When and how to negotiate post-evaluation - Module 3: Workshop – Preparing a Debriefing Session (11:30 – 01:00)
• Conducting fair and informative supplier debriefs - Module 4: Wrap-Up – Procurement Integrity & Continuous Improvement (02:00 – 03:30)
• Feedback loops, lessons learned, and sourcing KPIs
Certification
Participants will receive a Certificate of Completion in Obtaining & Selecting Suppliers’ / Contractors’ Offers, validating their expertise in managing competitive procurement processes, evaluating bids, and awarding contracts in line with global standards.