DEVELOPING & IMPLEMENTING COMPANY’S PROCUREMENT & CONTRACTS PROCEDURES / POLICIES
“Establishing Robust Procurement Frameworks and Governance for Efficiency, Transparency & Compliance”
Course Schedule
| Date | Venue | Fees (Face-to-Face) |
|---|---|---|
| 15 – 19 Feb | Muscat, Oman | USD 3495 per delegate |
| 02 – 06 Mar | Dubai, UAE | USD 3495 per delegate |
Course Introduction
Procurement and contract management are vital to achieving operational excellence, controlling costs, and minimizing risk in any organization. Without clear policies and procedures, procurement becomes reactive, inconsistent, and vulnerable to inefficiencies or non-compliance.
This intensive five-day course provides participants with a step-by-step framework for designing, documenting, and implementing procurement and contracts procedures that support accountability, regulatory compliance, and strategic sourcing. Through practical workshops, case studies, and templates, participants will develop the tools needed to build procurement and contracting policies aligned with international best practices.
Course Objectives
By the end of this course, participants will be able to:
• Develop and document procurement and contract procedures tailored to their organization’s structure and needs
• Align policies with international standards (e.g., UNCITRAL, FIDIC, ISO 20400) and legal frameworks
• Implement controls for supplier selection, tendering, evaluation, negotiation, and contract award
• Establish governance and approval workflows for procurement activities
• Train and support staff in applying new procurement and contracting policies
Key Benefits of Attending
• Build a procurement and contracting framework that ensures transparency and accountability
• Prevent procurement fraud, conflicts of interest, and non-compliant purchasing
• Improve supplier performance and contract lifecycle efficiency
• Reduce legal and operational risks through clear procedural documentation
• Align procurement practices with strategic and sustainability goals
Intended Audience
This program is designed for:
• Procurement and sourcing professionals
• Contract managers and legal officers
• Supply chain, logistics, and materials managers
• Finance and audit professionals involved in purchasing oversight
• Policy makers and compliance officers
Individual Benefits
Key competencies that will be developed include:
• Policy drafting, approval workflows, and document control
• Compliance with procurement and contract law principles
• Structuring supplier registration and evaluation procedures
• Audit preparation and internal controls
• Change management and stakeholder training for policy rollout
Organization Benefits
Upon completing the training course, participants will demonstrate:
• Standardized, documented procurement and contracting practices
• Stronger supplier accountability and performance management
• Better compliance with internal policies and external regulations
• Streamlined purchasing, reduced disputes, and improved contract execution
• Greater trust from internal and external stakeholders
Instructional Methdology
The course follows a blended learning approach combining theory with practice:
• Strategy Briefings – Global frameworks, public and private sector procurement models
• Case Studies – Examples of procurement failures and success stories
• Workshops – Policy drafting, procedural mapping, and implementation planning
• Peer Exchange – Group dialogue on organizational challenges and solutions
• Tools – Templates for procurement policies, contract procedures, and control checklists
Course Outline
Detailed 5-Day Course Outline
Training Hours: 07:30 AM – 3:30 PM
Daily Format: 3–4 Learning Modules | Coffee breaks: 09:30 & 11:15 | Lunch Buffet: 01:00 – 02:00
Day 1: Procurement Governance and Regulatory Compliance
- Module 1: Procurement Function and Strategic Role (07:30 – 09:30)
• Principles of procurement governance and policy hierarchy
• Public vs private sector frameworks - Module 2: Legal and Regulatory Context (09:45 – 11:15)
• UNCITRAL, FIDIC, ISO 20400, and local legal frameworks - Module 3: Structure of Procurement Policies and Manuals (11:30 – 01:00)
• Chapters, roles, forms, and authority matrix - Module 4: Workshop – Policy Structure Drafting (02:00 – 03:30)
Day 2: Core Procurement Procedures
- Module 1: Supplier Registration and Prequalification (07:30 – 09:30)
• Criteria, documentation, and verification steps - Module 2: Tendering and Solicitation (09:45 – 11:15)
• RFI, RFQ, RFP, ITT formats and usage - Module 3: Bid Evaluation and Award Process (11:30 – 01:00)
• Evaluation committees, scoring, and transparency measures - Module 4: Workshop – Build a Procurement Workflow (02:00 – 03:30)
Day 3: Contracting and Lifecycle Management
- Module 1: Types of Contracts and Policy Considerations (07:30 – 09:30)
• Fixed-price, cost-reimbursable, framework agreements - Module 2: Contract Approval and Execution Protocols (09:45 – 11:15)
• Delegation of authority and recordkeeping - Module 3: Contract Monitoring, Modifications, and Closeout (11:30 – 01:00)
• KPIs, change orders, amendments, and final payments - Module 4: Workshop – Contract Procedure Drafting (02:00 – 03:30)
Day 4: Controls, Audits, and Risk Management
- Module 1: Internal Controls and Segregation of Duties (07:30 – 09:30)
• Fraud prevention, conflict of interest, ethics enforcement - Module 2: Procurement Audit Trails and Documentation (09:45 – 11:15)
• Checklists, forms, and version control - Module 3: Risk Identification and Policy Resilience (11:30 – 01:00)
• Operational, financial, and legal risk mitigation - Module 4: Workshop – Internal Compliance Assessment (02:00 – 03:30)
Day 5: Policy Rollout and Change Management
- Module 1: Staff Training and Awareness (07:30 – 09:30)
• Rollout strategy and learning programs - Module 2: Policy Review and Continuous Improvement (09:45 – 11:15)
• Versioning, feedback mechanisms, and audit results - Module 3: Final Policy Presentation and Peer Feedback (11:30 – 01:00)
• Present a draft procurement or contract procedure - Module 4: Certification and Wrap-Up (02:00 – 03:30)
Certification
Participants will receive a Certificate of Completion in Developing & Implementing Company’s Procurement & Contracts Procedures / Policies, validating their ability to design, standardize, and govern procurement and contracting practices that align with legal, operational, and strategic goals.