REPORTING MAINTENANCE FACTORS, KPIs & COST CONTROL
Drive Operational Efficiency Through Data-Driven Maintenance Management
Course Schedule
| Date | Venue | Fees (Face-to-Face) |
|---|---|---|
| 22 – 24 Apr 2025 | Dubai – UAE | USD 2495 per delegate |
| 25 – 27 Aug 2025 | Doha – Qatar | USD 2495 per delegate |
| 23 – 25 Sep 2025 | Muscat – Oman | USD 2495 per delegate |
| 04 – 06 Nov 2025 | Manama – Bahrain | USD 2495 per delegate |
Course Introduction
Maintenance is no longer just a cost center—it is a strategic function that directly impacts asset reliability, safety, and business continuity. This course is designed to help maintenance professionals master reporting, performance measurement, and cost control techniques that support continuous improvement and financial efficiency.
Participants will learn how to identify and analyze key maintenance factors, design relevant KPIs, and implement reporting systems that drive accountability. Additionally, cost analysis and budget control methods will be covered to ensure effective resource allocation and optimization.
Course Objectives
By the end of this course, participants will be able to:
• Identify critical maintenance factors that affect asset performance and cost
• Develop and apply maintenance KPIs aligned with operational goals
• Use data to monitor maintenance effectiveness and drive decision-making
• Control maintenance costs through budgeting, tracking, and optimization
• Design performance dashboards and reports for internal communication
Key Benefits of Attending
• Gain the skills to transform maintenance data into actionable insights
• Learn best practices for setting and using maintenance KPIs
• Improve asset performance and reduce downtime through targeted reporting
• Control and reduce costs without compromising quality or safety
• Strengthen internal reporting and communication with operations and finance
Intended Audience
This program is designed for:
• Maintenance and reliability engineers and planners
• Maintenance supervisors and managers
• Plant managers and asset performance professionals
• CMMS analysts, operations coordinators, and maintenance auditors
Individual Benefits
Key competencies that will be developed include:
• Performance measurement and KPI development
• Maintenance cost control and variance analysis
• Use of CMMS and maintenance dashboards
• Maintenance budgeting and reporting
• Root cause analysis and continuous improvement tracking
Organization Benefits
Upon completing the training course, participants will demonstrate:
• Enhanced maintenance performance and cost efficiency
• Improved visibility into maintenance metrics and trends
• Reduced asset downtime and better planning of shutdowns
• Increased accountability and alignment between teams
• Streamlined maintenance reporting that supports strategic goals
Instructional Methdology
The course follows a blended learning approach combining theory with practice:
• Strategy Briefings – Key concepts in maintenance reporting and control
• Case Studies – Real-world examples of maintenance optimization
• Workshops – KPI design, cost tracking simulations, and dashboard building
• Peer Exchange – Best practice sharing and performance benchmarking
• Tools – Templates for KPI dashboards, cost control reports, and audit checklists
Course Outline
DETAILED 3-DAY COURSE OUTLINE
Training Hours: 7:30 AM – 3:30 PM
Daily Format: 3–4 Learning Modules | Coffee breaks: 09:30 & 11:15 | Lunch Buffet: 01:00 – 02:00
Day 1: Maintenance Performance & Reporting Foundations
Module 1: Maintenance Factors and Their Impact (07:30 – 09:30)
• Overview of critical maintenance activities and functions
• Understanding planned vs. reactive maintenance
• Reliability-centered maintenance principles
Module 2: Setting Meaningful KPIs (09:45 – 11:15)
• Leading and lagging indicators in maintenance
• Examples: MTTR, MTBF, schedule compliance, backlog ratio
• Linking KPIs to maintenance goals and benchmarks
Module 3: Reporting for Decision-Making (11:30 – 01:00)
• Standard maintenance reporting formats and cycles
• Creating reports for different audiences (ops, finance, executives)
• CMMS integration and data visualization basics
Module 4: Workshop – Maintenance Reporting Simulation (02:00 – 03:30)
• Teams design sample KPI reports using given scenarios
Day 2: Maintenance Cost Management and Budgeting
Module 1: Cost Breakdown and Classification (07:30 – 09:30)
• Direct and indirect maintenance costs
• Fixed vs. variable maintenance spending
• Labor, spares, and external services
Module 2: Maintenance Budgeting Techniques (09:45 – 11:15)
• Budgeting models: zero-based, historical, and activity-based
• Forecasting and budget setting
• Cost allocation per asset or equipment group
Module 3: Cost Tracking and Variance Analysis (11:30 – 01:00)
• Monitoring cost performance vs. plan
• Root cause of cost overruns
• Optimization opportunities
Module 4: Workshop – Cost Control Exercise (02:00 – 03:30)
• Analyze a case-based budget and propose cost improvements
Day 3: Optimization, Dashboards & Continuous Improvement
Module 1: Maintenance Dashboards and KPIs in Action (07:30 – 09:30)
• Selecting visuals and metrics for performance dashboards
• Dashboard tools and best practices
• Real-time vs. periodic reporting
Module 2: Data-Driven Maintenance Decisions (09:45 – 11:15)
• Using trend analysis to guide planning and resource use
• Identifying improvement areas using performance data
• Correlation between KPIs and reliability
Module 3: Audit and Review Mechanisms (11:30 – 01:00)
• Internal audits of maintenance metrics
• Compliance tracking and governance
• Linking audit results to training and process updates
Module 4: Final Presentations & Action Plans (02:00 – 03:30)
• Team presentations of reporting frameworks
• Feedback and individual improvement planning
Certification
Participants will receive a Certificate of Completion in Reporting Maintenance Factors, KPIs & Cost Control, validating their ability to measure, report, and optimize maintenance performance for improved asset reliability and cost efficiency.