EFFECTIVE CRITICAL SPARE PARTS MANAGEMENT & MATERIALS CATALOGUING
“Enhancing Uptime, Cost Control, and Inventory Accuracy through Strategic Spare Parts Management”
Course Schedule
| Date | Venue | Fees (Face-to-Face) |
| 18 – 20 Feb 2025 | Manama, Bahrain | USD 2495 per delegate |
| 04 – 06 Mar 2025 | Doha, Qatar | USD 2495 per delegate |
| 29 – 31 Jul 2025 | Dubai, UAE | USD 2495 per delegate |
| 12 – 14 Aug 2025 | Dubai, UAE | USD 2495 per delegate |
| 02 – 04 Sep 2025 | Dubai, UAE | USD 2495 per delegate |
| 21 – 23 Oct 2025 | Kuwait | USD 2495 per delegate |
| 03 – 05 Nov 2025 | Dubai, UAE | USD 2495 per delegate |
Course Introduction
Managing critical spare parts is vital for operational continuity, cost efficiency, and asset reliability. In many organizations, excessive stock, duplicate records, poor cataloguing, or missing parts can lead to downtime, delayed repairs, and inflated procurement costs. This intensive three-day training program focuses on the principles, tools, and best practices of managing spare parts inventory and materials cataloguing. Participants will gain practical techniques to enhance material master data accuracy, improve availability, and support plant reliability and maintenance excellence.
Course Objectives
By the end of this course, participants will be able to:
- Classify and manage critical spare parts across business operations.
- Reduce excess inventory and avoid part stockouts.
Apply techniques for identifying, coding, and cataloguing spare parts accurately.
- Streamline the link between maintenance, procurement, and inventory functions.
- Implement parts risk-based planning and reorder strategies.
- Establish KPIs and dashboards for parts performance and control.
Key Benefits of Attending
- Solve issues of overstock, stockouts, and obsolete parts in your operations.
- Learn how to clean, standardize, and structure your materials master database.
- Improve coordination between technical, warehouse, and procurement teams.
- Reduce costs while increasing part availability and reliability.
- Receive practical templates, checklists, and real-case cataloguing examples.
Intended Audience
This program is designed for:
- Maintenance, warehouse, and logistics professionals
- Supply chain managers and spare parts coordinators
- ERP/CMMS and materials master data administrators
- Procurement and inventory controllers
- Technical storekeepers and cataloguers
Individual Benefits
Key competencies that will be developed include:
- Spare parts strategy and inventory segmentation
- Stock analysis, classification, and optimization
- ERP-based master data structuring
- Risk-based planning and usage forecasting
- Parts cataloguing and naming standards
Organization Benefits
Upon completing the training course, participants will demonstrate:
- Improved uptime and repair response times
- Lower inventory carrying costs and better cash flow
- Enhanced data quality in ERP/CMMS systems
- Reduced duplication and obsolescence in stores
- Stronger audit readiness and materials traceability
Instructional Methdology
The course follows a blended learning approach combining theory with practice:
- Lectures – Spare parts and MRO best practices
- Tools – Inventory analysis models and reorder formula templates
- Case Studies – Failure due to part mismanagement
- Cataloguing Exercises – Real samples of naming and classification
- Group Workshops – Problem-solving and collaborative diagnostics
- Templates – Spare parts coding guides and optimization checklists
Course Outline
Detailed 4-Day Course Outline
Training Hours: 7:30 AM – 3:30 PM
Daily Format: 3–4 Modules | Coffee breaks: 09:30 & 11:15 | Lunch Buffet: 01:00 – 02:00
Day 1: Spare Parts Inventory Strategy and Planning
Module 1: Role of Spare Parts in Operations Continuity (07:30 – 09:30)
- Link between availability, maintenance, and cost
- Symptoms of poor parts control and their business impacts
- Importance of cataloguing and governance
Module 2: Spare Parts Classification and Criticality (09:45 – 11:15)
- ABC, VED, XYZ and FSN classification models
- Determining critical vs. non-critical parts
- Aligning with reliability and asset risk
Module 3: Demand Analysis and Stocking Policy (11:30 – 01:00)
- Consumption patterns and lead time planning
- Min-max, EOQ, and safety stock determination
- Emergency vs. routine spares planning
Module 4: Group Exercise – Risk-Based Spare Parts Planning (02:00 – 03:30)
- Participants apply prioritization and reorder logic to case data
Day 2: Materials Cataloguing and Master Data Quality
Module 5: ERP Materials Master Structure (07:30 – 09:30)
- Catalog hierarchy: groups, classes, characteristics
- Roles and fields in CMMS/ERP systems (SAP, Maximo, Oracle)
Module 6: Naming Standards and Data Governance (09:45 – 11:15)
- ISO standards and attribute structuring
- Templates for consistent naming, description, and coding
- Avoiding duplicates and classification errors
Module 7: Data Cleansing and Part Consolidation (11:30 – 01:00)
- Obsolete and duplicate material removal
- Maintenance and procurement input coordination
- Data ownership and approval workflows
Module 8: Practical Session – Materials Description Structuring (02:00 – 03:30)
- Cataloguing and renaming actual spare part entries
- Group feedback and case correction
Day 3: Performance Monitoring, Collaboration & Continuous Improvement
Module 9: Spare Parts KPIs and Analytics (07:30 – 09:30)
- Fill rate, stock accuracy, part turnover
- Dead stock, stock-outs, and consumption variability
- Building dashboards for maintenance-supply insight
Module 10: Procurement and Technical Collaboration (09:45 – 11:15)
- Interface between stores, procurement, and engineers
- Specification alignment and vendor part duplication
- Coordination of bill of materials (BoMs) and catalogs
Module 11: Parts Optimization and Continuous Improvement (11:30 – 01:00)
- Periodic reviews, audits, and catalog refresh
- Change management in parts rationalization
- Inventory reduction without compromising availability
Module 12: Final Workshop – Building a Cataloguing Strategy (02:00 – 03:30)
- Teams create a parts catalog plan
- Peer review and improvement recommendations
Certification
Participants who complete the program will receive a Certificate of Completion in Effective Critical Spare Parts Management & Materials Cataloguing, recognizing their expertise in optimizing inventory, master data, and operational performance.