CONTRACT MANAGEMENT FOR PROCUREMENT
“Achieving Procurement Efficiency and Supplier Accountability Through Effective Contract Management”
Course Schedule
| Date | Venue | Fees (Face-to-Face) |
|---|---|---|
| 04 – 05 Mar 2025 | Kuala Lumpur, Malaysia | USD 1995 per delegate |
Course Introduction
Procurement contracts are the foundation of successful supplier relationships and operational continuity. Mismanaged contracts can lead to delivery delays, cost overruns, and reputational risk. Effective contract management ensures that procurement objectives are met with transparency, accountability, and performance control.
This 2-day training course equips procurement professionals with the tools and strategies to manage contracts throughout their lifecycle. From planning and negotiation to performance monitoring and close-out, participants will gain practical skills to reduce procurement risks and enhance supplier compliance.
Course Objectives
By the end of this course, participants will be able to:
• Understand the fundamentals of procurement contracts and their key elements
• Structure contracts to manage risk, cost, and supplier obligations
• Monitor and evaluate supplier performance against agreed terms
• Address contract variations, disputes, and close-out procedures
• Align contract management with procurement and organizational goals
Key Benefits of Attending
• Improve procurement outcomes through better contract execution
• Enhance vendor performance tracking and compliance management
• Reduce financial and operational risks through proactive contract planning
• Gain tools for day-to-day contract administration
• Learn from case-based exercises that mirror real procurement challenges
Intended Audience
This program is designed for:
• Procurement and sourcing professionals
• Contract administrators and officers
• Project and supply chain managers
• Legal, finance, and compliance staff supporting procurement
• Anyone involved in managing procurement contracts
Individual Benefits
Key competencies that will be developed include:
• Clear understanding of contract lifecycle and procurement frameworks
• Risk assessment and mitigation techniques
• Hands-on ability to track supplier performance
• Dispute handling and documentation skills
• Strengthened decision-making in contract-related matters
Organization Benefits
Upon completing the training course, participants will demonstrate:
• Increased procurement efficiency and cost control
• Better supplier accountability and contract compliance
• Reduced exposure to contractual disputes and delays
• Streamlined contract administration across departments
• Enhanced audit readiness and reporting transparency
Instructional Methdology
The course follows a blended learning approach combining theory with practice:
• Strategy Briefings – Core principles of procurement contracts and lifecycle stages
• Case Studies – Analysis of procurement contract success and failure scenarios
• Workshops – Contract drafting, risk review, and performance planning exercises
• Peer Exchange – Insights from fellow professionals on real challenges
• Tools – Checklists, templates, and tracking dashboards for contract administration
Course Outline
Training Hours: 7:30 AM – 3:30 PM
Daily Format: 3–4 Learning Modules | Coffee breaks: 09:30 & 11:15 | Lunch Buffet: 01:00 – 02:00
Day 1: Core Principles and Pre-Award Contract Management
Module 1: Understanding Procurement Contracts (07:30 – 09:30)
• The contract lifecycle in procurement
• Common types of procurement contracts
• Key legal and commercial terms to include
Module 2: Planning and Structuring Effective Contracts (09:45 – 11:15)
• Developing specifications, SLAs, and evaluation criteria
• Defining roles, responsibilities, and risk-sharing
• Tools for contract planning and scope control
Module 3: Procurement and Award Procedures (11:30 – 01:00)
• Competitive bidding and contract award best practices
• Contract negotiations and finalization
• Recordkeeping and compliance documentation
Module 4: Group Activity – Analyzing a Sample Procurement Contract (02:00 – 03:30)
• Interactive review of supplier obligations, risk points, and improvement actions
Day 2: Post-Award Management and Performance Oversight
Module 5: Monitoring Contract Execution (07:30 – 09:30)
• Setting up KPIs and performance benchmarks
• Contract tracking tools and reporting frameworks
• Addressing early warning signs of non-performance
Module 6: Variations, Claims, and Dispute Handling (09:45 – 11:15)
• Managing contract changes and variation orders
• Common causes of claims and dispute resolution routes
• Drafting variation and settlement documentation
Module 7: Contract Close-Out and Supplier Review (11:30 – 01:00)
• Steps in contract closure and administrative wrap-up
• Final payments, documentation, and audits
• Post-contract evaluations and feedback mechanisms
Module 8: Wrap-Up and Certification (02:00 – 03:30)
• Final Q&A and peer reflections
• Action planning for contract process improvement
Certification
Participants will receive a Certificate of Completion in Contract Management for Procurement, demonstrating their competency in handling supplier contracts across the procurement lifecycle with professionalism and control.