INSTALLED SPARES MANAGEMENT
“Ensuring Availability, Efficiency, and Cost Control through Smart Spare Parts Strategies”
Course Schedule
| Date | Venue | Fees (Face-to-Face) |
|---|---|---|
| 06 – 07 Mar 2025 | Dubai, UAE | USD 1995 per delegate |
Course Introduction
Poorly managed spare parts can bring operations to a halt, increase maintenance costs, and create financial waste. Installed spares—critical parts already deployed across facilities—require structured tracking, lifecycle analysis, and availability strategies to ensure business continuity.
This intensive two-day course equips maintenance, engineering, and supply chain professionals with the knowledge and tools to manage installed spare parts efficiently. Participants will explore classification methods, stock level planning, risk-based prioritization, and system integrations that support asset uptime and inventory optimization.
Course Objectives
By the end of this course, participants will be able to:
- Understand the strategic and operational importance of installed spares.
- Classify spares by criticality, risk, and replacement profiles.
- Align spare parts inventory with asset lifecycle management.
- Improve MRO (Maintenance, Repair & Operations) planning and documentation.
- Reduce stockouts, obsolescence, and overcapitalization.
- Strengthen collaboration between maintenance, engineering, and stores teams.
Key Benefits of Attending
- Learn how to manage installed spares without overstocking or downtime risk.
- Build effective collaboration between maintenance and inventory teams.
- Gain tools to classify and control spare part availability.
- Reduce asset downtime with proper installed spares strategy.
- Ensure financial accountability and spare part traceability.
Intended Audience
This program is designed for:
- Maintenance and reliability engineers
- Spare parts coordinators and materials planners
- Supply chain and warehouse professionals
- Asset management and MRO specialists
- Procurement and engineering teams working with technical inventories
Individual Benefits
Key competencies that will be developed include:
- Installed spares classification and lifecycle alignment
- Stock level setting and reorder modeling
- ERP and CMMS data maintenance
- Obsolescence control and slow-moving item analysis
- Communication and reporting across departments
Organization Benefits
Upon completing the training course, participants will demonstrate:
- Reduced equipment downtime due to improved spare availability
- Optimized inventory levels and working capital savings
- Preventive and predictive maintenance readiness
- Better use of systems for spare part visibility and reporting
- Cross-functional coordination between engineering and inventory management
Instructional Methdology
- Lectures – Asset criticality, inventory strategy, and system integration
- Templates – Installed spare lists, reorder forms, part classifications
- Group Activities – Root cause analysis of stockouts or failures
- Case Studies – MRO audit and installed base planning reviews
- Worksheets – Cost impact analysis and reorder simulations
- Peer Dialogue – Practical lessons from asset-intensive industries
Course Outline
Detailed 2-Day Course Outline
Training Hours: 7:30 AM – 3:30 PM
Daily Format: 2–3 Learning Modules | Coffee breaks: 09:30 & 11:15 | Lunch Buffet: 01:00 – 02:00
Day 1: Installed Spares Framework and Criticality Planning
Module 1: Fundamentals of Installed Spares (07:30 – 09:30)
- What are installed spares and how are they tracked?
- Categories: consumables, capital spares, safety-critical parts
- Operational risks of unmanaged installed bases
Module 2: Classification and Criticality Analysis (09:45 – 11:15)
- ABC and VED classifications
- Failure risk and consequence mapping
- Aligning spare importance with business impact
Module 3: Linking Spares to Equipment Lifecycle (11:30 – 01:00)
- Matching BOMs to installed base
- Asset commissioning and decommissioning transitions
- Lifecycle costing and long-term part strategy
Module 4: Group Exercise – Installed Spare Identification (02:00 – 03:30)
- Evaluate a sample asset and define its installed spares profile
Day 2: Optimization, Technology & Coordination
Module 5: Stock Levels and Procurement Strategies (07:30 – 09:30)
- Setting reorder points and safety stock for installed spares
- Procurement strategies for low-usage critical items
- Lead time and emergency sourcing considerations
Module 6: Managing Data in ERP and CMMS Systems (09:45 – 11:15)
- Installed spares coding and cataloging
- Avoiding duplication and data errors
- Using system fields to track movement and consumption
Module 7: Managing Obsolescence and Low Turnover Parts (11:30 – 01:00)
- Reviewing aging stock and inactive parts
- Phase-out planning and disposal policies
- Capturing cost and usage histories
Module 8: Final Workshop – Installed Spares Audit Plan (02:00 – 03:30)
- Design a basic audit plan for installed spares
- Team presentations and course wrap-up
Certification
Participants who complete the program will receive a Certificate of Completion in Installed Spares Management, recognizing their ability to plan, monitor, and improve spare parts strategies for asset-critical environments.